These positions descriptions are intended as a suggested guide only. Each club is different and each person brings different strengths to their role, so feel free to mix and match the required tasks for each position to suit your club and volunteers.


The President is the club leader and has overall responsibility for the club’s administration. The President controls the discussion that takes place at meetings of the committee. To do this they should give direction without being dictatorial or biased.

Vice President/s

The Vice President supports the club President in providing leadership to the club overall including organising the committee and over-seeing the performance of the club.


The club Secretary usually covers the Swimming Clubs administration activities.

This person provides the communication link between SNSW, members, the club executive committee and outside agencies. 


The role of Treasurer is to oversee the financial affairs of the Swimming Club. The treasurer is responsible for preparation of the budget, planning for the club’s financial future, and assisting other committee areas relating to finance.


The Registrar is responsible for the registration of all club members and for maintaining an up to date register of club member information.

Race Secretary

The Race Secretary is responsible for the planning, running and administration that goes into a club’s swimming competitions. This can include creating meet programs, advertising meets, accepting entries and entry fees, running your club competitions, and posting results after meets are conducted.

Other roles (not necessarily part of the committee) 

Member Protection Information Officers (MPIO) 

Each club should have at least one trained MPIO. They do not need to be an actual board/committee member. MPIOs provide impartial information about SSF policies, processes and procedure. For further details click HERE.

To do the MPIO course online click HERE.

Complaints Handler

A separate role to the MPIO and it is recommended that each club appoint a Complaints Handler. To do the Complaints Handling course online click HERE.

Public Officer 

More information click HERE.

This is not a board/committee role. The Public Officer may be a director/committee member but, in fact, they do not even need to be a member of the club. A public officer is both the official point of contact for an incorporated association and one of the authorised signatories.